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Scheduling & Policy

Prime time = 9AM – 6PM; Prime time maximum sign-up length = 3 hours
Each user is limited to a total of 3 prime time sign-ups at any given time and no more than 2 prime time sign-ups per week. This means if you have signed up for two blocks of prime time for the current week (6 hours total), you can only sign-up for one more 3-hour prime time block in the following week or weeks ahead. *Please contact the manage for exceptions for special circumstances/experiments*. Once you used one of your prime time sessions, you can then sign-up for another (third). There are no limits when signing up for evenings, holidays and weekends.

Cancellation: If for any reason you cannot use your session, it is YOUR responsibility to delete the signup entry from the Google reservation calendar on the web as early as possible. The person canceling the appointment is responsible for shutting down the scope or informing the previous user.

Grabbing Time: Vacant and canceled time slots can be grabbed by any qualified user 24 hours in advance without being counted against your sign-up quota. The grabbed time should also be entered in the Google reservation calendar.

Tardiness: If a user does not show up after ONE hour from the entered starting time, his/her reservation will be lost. Any qualified user can grab this session if they see the scope is free. Tardy users can also grab their own session upon arrival, if the session is still available. Users will be billed applicable hourly fees for missed appointments.

Using the google calendar: 
1. Subscribe to a calendar by clicking on the link at the bottom of the scheduling page.
2. Create an event in your own calendar.
3. Within the event dialog box, click on the “rooms” dropdown menu on the left. Under BIOL, find the room for the instrument that you want to use.

You may see an error message below–“The requested URL /… is too large to process.” If so, in another browser window please sign into Google Calendar using your Google account. The calendar will then show below.