General Policy


Each instrument has a log-book. Users must record the time of starting at the beginning of their work. At the end of a session, the end time has to be recorded, together with any unusual occurrence during work. Please contact the director via email regarding any equipment failures. 

Facility Access

Please contact the director to obtain facility access. You will be granted swipe-card access to the Biological Sciences and/or Interdisciplinary Life Sciences buildings or a unique 4-digit door access code for the Physics facility location. NOTE: You will need to have your swipe-card access to the Biological Sciences location renewed if you haven’t been in the system since the pandemic.

If you are from another institution, you’ll currently need to fill out a visitation form before each imaging session.


Training is required to use an instrument without assistance. Training will consist of approximately one hour assisted time on the instrument. The user will be expected to show that they will be able to use the instrument without assistance prior to signing off on training.


Users must schedule their imaging sessions via the Google scheduling calendars. 

Prime time = 9AM- 5PM, Mon-Fri 
Users may schedule 1-3 hour blocks during prime time. Each user is limited to a total of 3 prime time sign-ups at any given time and no more than 2 prime time sign-ups per week. This means if you have signed up for two blocks of prime time for the current week (6 hours total), you can only sign-up for one more 3-hour prime time block in the following week or weeks ahead.  Once you used one of your prime time sessions, you can then sign-up for another. There are no limits when signing up for evenings, holidays and weekends. *Please contact the manager for special circumstances/experiments.*

Cancellation: If for any reason you cannot use your session, it is your responsibility to delete the entry as early as possible. If your session is not deleted, you will be charged for the scheduled time. 

Grabbing Time: Vacant and canceled time slots can be grabbed by any qualified user 24 hours in advance without being counted against your sign-up quota. The grabbed time should also be entered in to Infinity.

Tardiness: If a user does not show up after one hour from the entered starting time, his/her reservation will be lost. Any qualified user can grab this session if they see the scope is free. Tardy users can also grab their own session upon arrival, if the session is still available.

Data Management

Effective October 1, 2021, long term data storage will no longer be available at the KPIF. Instrument users will be required to immediately upload to a Box or Google drive. As a courtesy, data will be stored for 24 hours on the instrument hard drives and one week in the shared folders on Dr. deCarvalho’s Google drive.


You are required to acknowledge the Keith Porter Imaging Facility in all publications and other forms of media and include NSF MRI award information for the Leica SP5 (DBI-0722569) and FEI Nova NanoSEM 450 (DMR-1337727). Please consider authorship if the director or staff has contributed significantly to the development of your experimental design or publication.